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| Time Recording |
| Most organisations have a requirement to track the time that their staff spend working on a wide range of activities. This requirement is generally met using paper based systems, or time recording packages that stand alone from the central business systems. Auria offers the option of a tried and tested time recording module that accurately tracks staff time against customer projects. From the time logs, it is possible to automatically generate time-based invoices for review and subsequent presentation to your customers. |
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| Information |
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For information please click on the bullet points. |
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| Record time spent in 'real time' |
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Quickly and easily identify a customer and the project you are working on - all in a matter of seconds. |
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Handle interruptions quickly and then reactivate the original task that was being worked on. |
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Copy previous entries to reduce keying effort. |
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Entries are accurately time-stamped to reduce retrospective keying of entries. |
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Full descriptions can be entered against each task and these can be carried into the invoice that is automatically generated. |
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| Maintain accurate customer records |
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Each customer has their own set of work projects and you can attach multiple work types (both chargeable and non-chargeable) against each project. |
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Attach customer references to projects so that these can be included in time log reports or invoices. |
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Set time limits and budget activity against a project to ensure that overspend is controlled efficiently. |
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| Generate invoices from time logs |
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Time logs can be used to generate invoices, quickly and simply. |
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All invoices that are generated can be managed and checked using the standard sales processing system. |
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Chargeable and non-chargeable (concessionary) time can be included on invoices. |
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Fixed price projects can be created so that invoices are effectively 'called off' against a pre-determined sum. |
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| Categorise entries |
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Every entry in the time logs allows you to enter free-text describing the activity carried out. |
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Descriptions can be included on invoices making it clear for both you and your customers what you are charging for. |
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Once the logs have been invoiced, it is not possible to make subsequent changes to them. |
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| Accounts and customer integration |
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The customer records are shared with the Auria database. No re-entry of information is required. |
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Each work project and work type has an associated sales stock reference so that time log invoices can be automatically posted into the ledgers. |
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Time log entries are securely controlled, so that once invoiced, they cannot be changed. |
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